What happens at the meeting

Arrive early to the meeting and sit on the front row of the public seats at the rear of the room.  

Members of the public will be given three minutes to speak on a particular item and this is strictly timed. The chair will inform all public speakers that: their comments must be limited to addressing issues raised in the agenda item under consideration: and that any departure from the item will not be tolerated.

The chair may interrupt the speaker if they start discussing other matters which are not related to the item, or the speaker uses threatening or inappropriate language towards Councillors or officers and if after a warning issued by the chair, the speaker persists, they will be asked to stop speaking by the chair. The chair will advise the speaker that, having ignored the warning, the speaker’s opportunity to speak to the current or other items on the agenda may not be allowed. In this eventuality, the chair has discretion to exclude the speaker from speaking further on the item under consideration or other items of the agenda.

The Chair of the meeting will give you instructions on the process for public speaking and will invite you to speak at the appropriate time on the agenda.

  • when invited by the Chair, move to the allocated speaker desk or, if you prefer, you can either stand or sit to speak where you are
  • if the timer sounds before you have finished speaking, the Chair has the discretion to let you continue or ask you to finish speaking
  • Members are then given the opportunity to ask you any points of clarification

Public speakers will not be permitted to speak further on the item and cannot participate in the debate on the item.

  • All Committee meetings are recorded for publication on the Council's YouTube channel