Accounts payable

Your invoice must contain a purchase order (PO) number.  If it does not contain a PO number, it will be returned to you unpaid. (Certain exemptions apply.)

• Send your invoices to us by email: invoices@nuneatonandbedworth.gov.uk or to nuneatonbedworthbc@egsgroup.com

We also accept invoices by post to:

Whilst we accept invoices by post, we recommend sending invoices by email, as it is quicker and more efficient.

What to include in your invoices

• submitting a valid VAT invoice (where applicable)
• address it to Nuneaton and Bedworth Borough Council with the correct address
• quote a unique invoice number
• include the date of invoice
• quote a valid purchase order number to comply with our No Purchase Order, No Pay Policy
• details of the organisation submitting the invoice
• email address for remittances
• contact details in the case of a query
• clear description of the goods/services/works
• have the correct VAT calculations stated
• company and VAT registration numbers (where applicable)
• relevant supporting information, for example, timesheets, certificates
• send invoices as a PDF, Word or Excel document, and attach each invoice separately

Payment terms

• Suppliers should expect payment of an invoice within 30 days after the Council have received the invoice
• The Council aims to pay Small to Medium Enterprises (SMEs) within 10 days of the invoice being received
• Payments are made by BACS and can take up to two working days to be visible in your bank account
• BACS runs are made every Tuesday and Thursday

Rejected invoices

• If an invoice is rejected, either the accounts payable team or the person/team who raised the order will contact you
• Invoices will be rejected if they do not quote a purchase order (in accordance with the No PO, No Pay Policy)
• Other reasons why your invoice could be rejected are if it is unreadable or does not have a unique invoice number quoted

Last updated Monday, 19th June 2023

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