Public participation at meetings
Request to speak at a committee meeting
Members of the public are encouraged to attend public parts of Committee meetings, including Cabinet, Audit and Standards Committee and Overview and Scrutiny Panels. You are welcome to come along just to observe or you can request to speak to the committee or panel about an item on the agenda. However please note that where an item on the agenda contains exempt information the Chair will move that the press and public leave the room during the consideration of that item.
Please submit your request to speak in advance of the meeting by:
- Email firstname.lastname@example.org
- Telephone Committee Services on 024 7637 6600
The Committee Services Officer will acknowledge receipt of your request and confirm you have been added to the public speaker list.
You can also request the speak in person before the start of the meeting, however, this is at the discretion of the Chair to take any last minute requests to speak just prior to the commencement of the meeting.
What happens at the meeting?
Please arrive early to the meeting and sit on the front row of the public seats at the rear of the room. Each speaker is allocated only 3 minutes to speak on a particular item and this is strictly timed.
The Chair of the meeting will give you instructions on the process for public speaking and will invite you to speak at the appropriate time on the agenda. When invited by the Chair if possible move to the allocated speaker desk or, if you prefer, you can either stand or sit to speak where you are. If the timer sounds before you have finished speaking, the Chair has the discretion to let you continue or ask you to finish speaking. Members are then given the opportunity to ask you any points of clarification.
- Public speakers will not be permitted to speak further on the item and cannot participate in the debate on the item
All Committee meetings are video recorded for publication on the Council's website.
Last updated Friday, 12th June 2020